REGISTERED OFFICE CHANGE | INC-22 | ROC COMPLIANCE
Registered Office Change Services in India
Professional support for changing the registered
office address of companies, including corporate
documentation, applicable approvals, address
verification and ROC filing coordination.
BBSR Services supports startups, private limited
companies, public companies, manufacturing
businesses, trading enterprises, technology
companies, agriculture businesses, healthcare
organisations, education businesses and other
enterprises across India and Odisha.
Registered Office Change for Companies
The registered office of a company is an important
statutory address used for receiving official
communications, notices and other documents.
When a company shifts its registered office,
the applicable corporate approvals, documentation
and statutory filing requirements should be
reviewed before the new address is treated as the
company's registered office.
BBSR Services helps businesses coordinate the
registered office change process from documentation
and approval planning to applicable ROC filing,
address verification and post-change compliance.
Registered Office Change Is More Than an Address Update
A registered office change can affect MCA records,
statutory communications, company documents,
bank records, tax registrations, licences,
contracts, websites, invoices and other business
records. A proper change-management process helps
maintain consistency across the business ecosystem.
Registered Office Change Services Across India
BBSR Services provides online coordination for
eligible registered office change assignments
across India.
Businesses can submit their requirement online,
share documents digitally and coordinate the
applicable corporate compliance process with our
professional support network.
Delhi NCR
Corporate and registered office compliance.
Mumbai
Corporate, investment and business support.
Bengaluru
Technology and startup businesses.
Hyderabad
Corporate and technology businesses.
Chennai
Manufacturing and corporate businesses.
Kolkata
Corporate and trading businesses.
Pune
Startups and technology businesses.
Ahmedabad
Manufacturing and trading enterprises.
Jaipur
Corporate and business compliance.
Lucknow
Business and statutory compliance.
Chandigarh
Corporate and professional businesses.
Guwahati
Business and corporate support.
Types of Registered Office Changes
Change Within Local Limits
Shifting the registered office within the
applicable local limits of the existing
city, town or village.
Change Outside Local Limits
Registered office shifting outside the
applicable local limits may require
additional corporate approval.
Change Within Same ROC
Address change where the company remains
within the jurisdiction of the same ROC.
Change to Another ROC
Shifting from one ROC jurisdiction to
another may involve additional approval
and filing requirements.
Inter-State Shift
A registered office shift from one state
to another involves a more detailed
statutory process.
Change of Premises
Support for changing the physical premises
used as the registered office.
Registered Office Change and Section 12 Compliance
Section 12 of the Companies Act, 2013 deals with the
registered office of a company and requires a company
to maintain a registered office capable of receiving
and acknowledging communications and notices.
Notice of a change in the situation of the registered
office is required to be given to the Registrar in
the prescribed manner and within the applicable
statutory period.
The procedure can vary depending on the nature and
location of the proposed change. Therefore, the
company should identify the category of change before
preparing the filing.
SECTION 12
Registered Office
Statutory framework relating to the company's
registered office.
INC-22
Address Change Filing
Applicable filing for notice and verification
of registered office change.
INC-23
RD Approval
Applicable in specified cases involving
change between ROC jurisdictions within
the same state.
INC-28
Order Filing
Applicable where a prescribed approval or
order needs to be filed with the Registrar.
Registered Office Change Process
01
Requirement Review
Understand the existing and proposed
registered office address.
02
Jurisdiction Check
Determine the applicable local and ROC
jurisdiction of the proposed address.
03
Document Review
Review ownership, lease, utility and
address-related documents.
04
Corporate Approval
Coordinate applicable board or shareholder
approvals.
05
Statutory Filing
Prepare and coordinate applicable MCA and
ROC filings.
06
Post-Change Update
Coordinate updates to relevant business and
statutory records.
Documents Generally Required for Registered Office Change
The exact documents depend on the nature of the
premises and the type of registered office change.
The following documents may be required depending
on the circumstances.
Address Documents
- Complete new registered office address
- Address proof
- Utility service evidence where applicable
- Ownership document where applicable
- Lease or rent agreement where applicable
- Owner authorization or NOC where applicable
Company Documents
- Certificate of Incorporation
- CIN
- MOA
- AOA
- Existing registered office details
- Director details
Corporate Documents
- Board resolution
- Special resolution where applicable
- Meeting notice where applicable
- Minutes and records
- Authorisation documents
Additional Documents
- Regional Director approval where applicable
- ROC related documents
- Applicable declarations
- Supporting affidavits where required
- Other transaction-specific documents
Registered Office in Owned, Rented or Leased Premises
Owned Property
Documentation may include evidence of
ownership and applicable address proof.
Rented Property
Lease or rent documentation and applicable
owner authorization may be required.
Leased Premises
Review the lease documentation and
authorization for use of the premises.
Shared Business Premises
The documentation should establish the
company's right to use the premises where
applicable.
Business Centre
Review the nature of the arrangement and
supporting address documents.
Commercial Premises
Suitable commercial address documentation
can be reviewed for the proposed office.
INC-22 Filing for Registered Office Change
Form INC-22 is used for notice of situation or change
of address of the registered office of a company.
The MCA instruction kit for INC-22 contains
requirements relating to the company's new address,
registered office ownership or occupancy details and
supporting evidence.
Depending on the premises, supporting documentation
may include lease or rent documentation, owner
authorization and utility service evidence. The exact
documents should be checked against the applicable
current MCA requirements at the time of filing.
New Address
Complete and accurate registered office
address information.
Address Proof
Applicable documentary evidence for the
proposed premises.
Owner Authorisation
Applicable consent or authorization from
the property owner or authorised occupant.
Utility Evidence
Applicable utility or address evidence
as required.
Registered Office Change and ROC Jurisdiction
One of the most important steps before shifting a
registered office is determining whether the new
address remains under the same Registrar of Companies
jurisdiction.
TYPE 01
Same Local Area
The process may be comparatively simpler,
subject to applicable approvals and filing
requirements.
TYPE 02
Different Local Area
The company should review whether a
shareholder approval is required.
TYPE 03
Different ROC
Additional approval and filing requirements
may apply when moving between ROC
jurisdictions within the same state.
TYPE 04
Different State
Inter-state registered office shifting
involves a more detailed statutory process.
Inter-State Registered Office Change
Moving a company's registered office from one state
to another is substantially different from a normal
address change within the same ROC jurisdiction.
Such a change may involve alteration-related
corporate approvals, filing requirements and
Regional Director or other statutory procedures,
depending on the circumstances.
01
Proposed State
Determine the new state and applicable
ROC jurisdiction.
02
Corporate Approval
Review the required board and shareholder
approvals.
03
Application
Coordinate the applicable statutory
application and supporting documents.
04
Regional Director
Coordinate the applicable approval process
where required.
05
ROC Filing
Complete applicable filings after the
relevant approval.
06
Record Update
Update corporate and statutory records
after completion.
What Should Be Updated After a Registered Office Change?
A registered office change should be treated as a
business-wide address update rather than only an MCA
filing exercise.
MCA Records
Bank Records
GST Records
Income Tax Records
Licences
Vendor Records
Customer Records
Website
Email Signature
Invoices
Company Documents
Business Communication
Registered Office Services for Multiple Industries
Registered office changes can occur during business
expansion, relocation, restructuring, investment,
operational changes, mergers, new management and
other business events.
Manufacturing
Engineering
Pharmaceutical
Healthcare
Agriculture
Trading
Import Export
Education
IT and Software
SaaS
Digital Business
Renewable Energy
Logistics
Real Estate
Food Processing
Professional Services
Registered Office Change for Startups and Growing Businesses
Startups and growing companies frequently change
their business location as they move from an early
stage operation to a larger office, incubation
facility, commercial premises or a new city.
Startup Relocation
Support for companies moving from an early
stage workspace to a formal business
location.
Team Expansion
Registered office planning during business
growth and team expansion.
Investor Requirements
Address and corporate documentation support
during investment-related changes.
Group Restructuring
Registered office changes connected with
group or corporate restructuring.
New Corporate Office
Support when the business moves to a
dedicated corporate premises.
Expansion to New City
Compliance planning for businesses expanding
into new locations.
Registered Office Support for Foreign Investment Businesses
Companies with foreign investors, international
shareholders or cross-border operations may need
to consider registered office changes together with
wider corporate, investment and reporting
requirements.
Foreign Investment
Support for applicable corporate and
investment-related requirements.
FEMA Coordination
Coordination with relevant professionals
for applicable FEMA matters.
Foreign Companies
Corporate support for applicable
international structures.
International Expansion
Business advisory support for cross-border
growth and expansion.
Registered Office Change Services in Odisha
BBSR Services provides registered office and
corporate compliance coordination across Odisha,
including Bhubaneswar, Cuttack, Puri, Khordha,
Rourkela, Sambalpur, Berhampur, Balasore, Angul,
Jajpur, Jharsuguda, Baripada, Dhenkanal, Keonjhar,
Koraput, Rayagada, Kalahandi, Nuapada, Nabarangpur,
Balangir and other locations.
Bhubaneswar
Cuttack
Puri
Khordha
Rourkela
Sambalpur
Berhampur
Balasore
Angul
Jajpur
Jharsuguda
Baripada
Dhenkanal
Keonjhar
Koraput
Rayagada
Kalahandi
Nuapada
Nabarangpur
Balangir
Related Corporate and Compliance Services
A registered office change may be connected with
other corporate, taxation, investment or business
requirements. Explore related services that may
become relevant to your business.
Other Business Services You May Need
Explore Business and Corporate Case Studies
Explore practical business scenarios
involving company formation, registered
office changes, corporate restructuring,
investment, manufacturing, agriculture,
healthcare, education, startups and
business expansion.
View Case Studies
Corporate Compliance Training and Business Courses
BBSR Services can also connect businesses and
professionals with learning resources covering
corporate compliance, accounting, taxation,
finance, entrepreneurship and business management.
Corporate Compliance Courses
Explore
Why Choose BBSR Services?
01
Pan India Support
Online coordination for eligible registered
office change assignments across India.
02
Documentation Support
Assistance with applicable corporate and
address documentation.
03
Jurisdiction Review
Review of the proposed address and
applicable ROC jurisdiction.
04
Multi-Industry Support
Services for manufacturing, agriculture,
technology, healthcare, education and
other sectors.
05
Integrated Services
Connect registered office compliance with
taxation, finance, investment and business
advisory services.
06
Online Application
Submit your requirement through our common
Apply Online system.
Frequently Asked Questions
What is a registered office?
The registered office is the statutory office
address of a company used for receiving
communications, notices and other official
documents.
Can a company change its registered office?
Yes. A company can change its registered office
subject to the applicable provisions, corporate
approvals and statutory filing requirements.
What is INC-22?
INC-22 is the MCA form used for notice of
situation or change of address of a company's
registered office.
Is board approval required for registered office change?
The required corporate approval depends on the
nature and location of the proposed change.
The applicable approval should be determined
before filing.
Is a special resolution required?
A special resolution may be required for certain
registered office shifts, particularly where
the change falls outside the applicable local
limits. The exact requirement depends on the
proposed change.
What documents are required?
Depending on the circumstances, documents may
include ownership or lease documents, owner
authorization, address proof, utility evidence,
board or shareholder resolutions and other
applicable corporate records.
Can the registered office be in a rented property?
A rented or leased premises may be used subject
to applicable requirements and appropriate
supporting documentation establishing the
company's right to use the premises.
What if the new address falls under another ROC?
A change between ROC jurisdictions can involve
additional statutory approval and filing
requirements. The jurisdiction should be checked
before starting the process.
Can you help with registered office change in Odisha?
Yes. BBSR Services supports eligible businesses
across Odisha including Bhubaneswar, Cuttack,
Puri, Rourkela, Sambalpur, Berhampur and other
locations.
Do you provide registered office change services across India?
Yes. Eligible assignments can be coordinated
across India through our online service model.
Planning to Change Your Company's Registered Office?
Submit your requirement online and let BBSR Services
help coordinate the applicable corporate approvals,
address documentation and ROC compliance process.
Disclaimer:
Registered office change requirements depend on the
company's structure, existing and proposed address,
ROC jurisdiction, Articles of Association, applicable
approvals and prevailing MCA requirements. The
information on this page is provided for general
information and service purposes and should not be
treated as legal, secretarial, tax or professional
advice for a specific transaction. Applicable
statutory requirements should be verified at the
time of filing.